Presentation Guidelines

Types of Presentation

You can present your projects in two modalities: in person (either oral or poster presentation)

Oral Presentation

Each presentation will last 10-15 minutes including 3 minutes for questions and discussion. You will be informed of your session reference and the time of your presentation about 2 weeks before the event.

Presentation Instructions

• All the oral presentations should be done in English, the official language of the event.
• Each talk is 15 minutes long. We recommend dedicating 12 minutes to the presentation and 3 minutes to open discussion.

The following points should be taken into consideration when preparing your oral presentation:

• Ensure that you are available at least 30 minutes before the session starts on the day of the conference.
• The equipment available will be a PC and Data Projector.
• PowerPoint is the recommended software to be used.

Recommendations for a Good Oral Presentation

• Its contents should be structured and have the following parts: title, introduction, methods, results, discussion, etc.
• Presentations should not contain full paragraphs of text preferably. Use a bulleted list or outline format and elaborate on the points in your talk.
• Every slide should contain a title that summarizes the information presented on the slide.
• Create a logical flow for your presentation.
• Used fonts should be in Arial or Helvetica). This is because, when projected on a screen, letters lose some of their sharpness, and serif type (like Times) can look muddy.
• Aviod busy backgrounds that will make the text hard to read.
• Limit your graphics to 1-5 per slide. Too many graphics can be distracting.
• Include a good combination of words, pictures, and graphics. Variety keeps the presentation interesting.
• Slides are designed to supplement your presentation, not to BE your presentation. Keep it simple, and interactive.
• As the total duration of your presentations is 15 minutes, the recommended number of slides for your Power Point file is 10/15.

Style

• Vary your choice of words.
• Don’t talk to the screen; try to maintain eye contact with the audience.
• Use a laser pointer to indicate salient features of the slide as you speak (there will be one provided in the session room).
• Speak loudly and articulate.

Poster Presentation

Maximum poster size is 48 inches wide by 48 inches high (4ft.x 4ft.). You must provide your own printout of the poster itself. You are requested to set up your poster prior to the session and remove it at the end of the session as informed by the Registration Committee. One of the paper author or co – authors must be present and available for discussion at the poster session. Posters will be on display in the conference area.

Presentation Instructions

• All posters should be written and presented in English, the official language of the event.
• Poster sessions will provide an opportunity for authors to display the results and conclusions of their papers.
• Your poster will be listed by session in the Conference Programme.

Dimensions and Format

• Poster should be printed and brought by each author to the conference.
• The poster should be (4ft. x 4ft.).
• We will provide materials for attaching posters. However you can bring your own if you prefer.
• Your poster should be readable from a distance of 2 metres.

Abstract Guidelines

• An abstract is a compendious summary of a research paper’s substance including its background, purpose, methodology, results, and conclusion.
• It should be in a word limit of 200-275.
• Keywords should be provided as a must (no more than 06 words).
• Keywords should be written in lowercase letters (Not applicable to names/scientific names) and should be separated with commas.
• Please do not include, bullets, lists and header/footer in the abstract.
• Abstract titles should be short, but descriptive. Informative titles, indicating key points are encouraged. Abbreviations should not be used in the title.
• Acronyms should be written in full the first time, mentioned in the text, followed by the abbreviation in parentheses.
• Always follow SI Units.
• Scientific names must be in Italic.
• There shall be no citations or references in the abstract specifically. If there is a need to cite references, please provide the sources in brackets.

FONT

• Title: Times New Roman, 13 points, Upper case, Centred text in bold
• Body: Times New Roman, 12 points; Line spacing: 1, one column of text

AFFILIATIONS

• Affiliations should be indicated with superscript Arabic numbers appearing at the end of surname/family name.
• A superscript asterisk shout be used for the corresponding author
• Names of affiliations should be given including State.
• If there is more than one name and address, they should be related by superscript numbers.

Ex- Surname INITIALS 1, Surname INITIALS 1* and Surname INITIALS 2 1 Department, Faculty, University/College/Hospital/State 2 Department, Institute/State (* Email address of the corresponding author)

• Abstracts should represent the original work.
• Informative abstracts and critical abstracts are accepted.
• The Abstract should be written in English.
• Please indicate most relevant sub-theme for your abstract from the conference tracks.
• Please send in a brief biography together with the Abstract (An example is given in the abstract template).
• Please download the abstract template and follow the format carefully.
• Documents that do not conform to the guidelines will be asked to revise.
• Documents received after the given deadline, due to any reason will not be accepted unless the deadline is extended.
• The abstract should be submitted in the format of MS Word (.doc or .docx) document.

ABSTRACT ASSESSMENT CRITERIA

The Scientific Committee evaluates your abstract according to following criteria.

• Aims/objectives clearly stated
• Relevance to the conference
• Structure of the paper
• Clarity of language
• Appropriateness of the research/study/ methodology
• Discussion and conclusion
• Double-blind peer review process will be conducted by the Scientific Committee.
• The Scientific Committee Chair/ Conference Chair serves as the Head of the Scientific Committee and will make the final decision on abstracts after recommendation of the committee.
• Scientific Committee Members are established academics who hold PhDs or other terminal degrees in their fields and may have previous peer review experience.
• Results of the abstract review will be sent to the author within 10 days of submission.
• Notices of acceptance or rejection of the paper will be sent to the author with reviewer comments.
• If revisions are required according to the reviewer comments, the revised abstract must be sent back within a week.